Job Description

Operations & Administrative Coordinator

St. Charles, MO | Full-Time | Monday-Friday     

Looking for a role where organization, accuracy, and problem-solving make a real impact?

We're seeking a highly organized Operations & Administrative Coordinator to help keep our growing staffing and recruiting firm running smoothly behind the scenes. This position is ideal for someone who enjoys managing details, meeting deadlines, improving processes, and making sure nothing falls through the cracks.

This is not a recruiting role and it is not an accounting role. Instead, you'll serve as the operational backbone of the business by supporting payroll, billing, onboarding, compliance, job postings, and daily administrative functions.

What You'll Do

• Process weekly payroll and review employee timesheets for accuracy
• Maintain payroll records, employee documentation, and compliance files
• Assist with employee onboarding and new hire paperwork
• Generate client invoices and support billing and collections activities
• Respond to client billing inquiries and maintain accurate records
• Coordinate onboarding paperwork and employment documentation
• Maintain employee and candidate records within company systems
• Create and manage job postings across multiple platforms
• Schedule interviews and assist with candidate communications
• Manage timesheet collection and approval processes
• Perform data entry, reporting, and record maintenance
• Support leadership with special projects and process improvements

What We're Looking For

• Experience in payroll, office administration, bookkeeping support, staffing, HR, or a related administrative role preferred
• Strong attention to detail and commitment to accuracy
• Excellent organizational and time-management skills
• Ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and cloud-based software systems
• Experience with payroll systems, ATS platforms, or CRM software is a plus
• Professional, dependable, and self-motivated
• Comfortable working independently in a fast-paced environment
• Process-oriented mindset with a desire to improve efficiency

Benefits

• Competitive Pay Based on Experience
• Paid Time Off
• Health Insurance Options
• Dental Insurance Options
• Vision Insurance Options
• Retirement Savings Opportunities
• Professional Development Opportunities
• Supportive Team Environment

Why Consider This Opportunity?

This is a great opportunity for someone who enjoys variety in their day and wants to play a key role in a growing local business. You'll have the chance to support multiple areas of the organization, contribute to important business operations, and help create a positive experience for both employees and clients.

If you enjoy staying organized, solving problems, and helping a team succeed, we'd love to hear from you.

Apply today to learn more about this opportunity.