Job Description

Operations & Payroll Coordinator

St. Charles, MO | Part-Time | Monday-Wednesday     

Looking for a role where organization, accuracy, and problem-solving make a real difference?

CPAY Staffing & Recruiting is seeking a dependable Operations & Payroll Coordinator to help keep our growing business running smoothly behind the scenes. This position is ideal for someone who enjoys staying organized, managing multiple priorities, and supporting a fast-paced team.

You'll play an important role in payroll administration, billing, onboarding, compliance, recruiting support, and day-to-day office operations.

What You'll Do

Payroll & Employee Administration

• Process weekly payroll accurately and on time
• Review and verify employee timesheets
• Maintain payroll records and employee documentation
• Coordinate onboarding paperwork and new hire administration
• Complete E-Verify and employment compliance requirements
• Maintain confidentiality of employee and company information

Billing & Administrative Support

• Generate client invoices and process weekly billing
• Monitor accounts receivable and assist with collections efforts
• Respond to billing inquiries and maintain accurate records
• Support bookkeeping and financial administration functions
• Process vendor invoices and maintain organized documentation

Recruiting & Compliance Administration

• Coordinate candidate onboarding and employment paperwork
• Maintain candidate and employee records within company systems
• Format resumes and prepare candidate profiles
• Assist with interview scheduling and candidate communication
• Ensure compliance documentation remains current and complete

Operations Support

• Manage timesheet collection and approval processes
• Maintain employee files and administrative records
• Perform data entry, reporting, and record maintenance
• Assist leadership with projects and operational initiatives
• Help improve internal processes and workflow efficiency

What We're Looking For

• Experience in payroll, staffing, HR, office administration, bookkeeping support, or a related role preferred
• Strong attention to detail and commitment to accuracy
• Excellent organizational and time-management skills
• Ability to manage multiple projects and deadlines
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and cloud-based software
• Experience with ATS, payroll, or CRM systems is a plus
• Professional, dependable, and self-motivated
• Ability to work independently while supporting a team environment

Benefits

• Competitive Pay
• Paid Time Off
• Paid Holidays (Eligibility Requirements Apply)
• Health Insurance Reimbursement Available
• Supportive Team Environment
• Direct Access to Leadership
• Opportunity to Grow with a Local Business
• Variety of Responsibilities and Career Development Opportunities

Why Consider This Opportunity?

This is a great opportunity for someone who enjoys being the person that keeps everything organized and on track. You'll work closely with leadership, support multiple areas of the business, and play a key role in helping both employees and clients have a positive experience.

If you enjoy problem-solving, staying organized, and making an impact behind the scenes, we'd love to hear from you.

Apply today to learn more about this opportunity.