Job Description

A leading law firm is seeking a Legal Secretary for its Washington, D.C. office. The Legal Secretary will provide administrative support to attorneys, professionals, and paralegals as part of a collaborative team.

Responsibilities include managing complex calendars and resolving scheduling conflicts, and coordinating meetings, travel, and client events. The role also prepares, edits, and proofreads correspondence, memoranda, and presentations. On the business side, the Legal Secretary supports new client and matter intake, including conflict checks, file opening, and engagement letters. They enter daily time and support the billing cycle by editing pro formas, finalizing and distributing invoices, and monitoring client budgets with Accounting. Additional duties include partnering with Marketing/BD on research, preparing closing materials, maintaining files and contact records, processing expense reimbursements and vendor invoices, and covering for colleagues as needed.

Candidates must have a high school diploma or equivalent and at least four years of legal secretarial experience in a relevant practice area such as Corporate/Business, including three or more years supporting billing attorneys. Proficiency with Microsoft Office is required. Experience with Elite 3E or another major time-and-billing system is preferred. This is an hourly, non-exempt position with an enhanced overtime plan, and the base salary range is $92,000–$120,000.