Job Description

A leading law firm is seeking a Legal Administrative Assistant for its growing Chicago office. This is an opportunity to join a collaborative team, build meaningful relationships with attorneys and clients, and contribute to the firm's delivery of exceptional client service.

The role provides comprehensive administrative support to assigned legal staff. Responsibilities include managing the full-cycle process for client execution meetings — scheduling, document production, and post-execution filing — while ensuring all executed originals are accurately recorded and filed in a timely manner. The role also manages billing processes, including time-entry, data review and correction, timely submission, record maintenance, and research of billing disputes and discrepancies. The Legal Administrative Assistant develops and fosters positive relationships with external clients to provide the highest level of client service, and schedules appointments, arranges travel and meetings, maintains business calendars, and helps keep timekeepers on schedule to meet firm-wide and practice-group deadlines.

Candidates should have two years of relevant experience within a law firm or professional services environment, along with prior experience in a Private Wealth Planning (or similar) practice area. Advanced MS Word skills (including redlining and Styles) and strong MS Office proficiency are required; familiarity with PDF Essentials, DocuSign, and eRoom is preferred. Meticulous attention to detail, strong organizational skills, and the ability to multi-task in a fast-paced environment are essential.

The salary range for this role in Chicago, IL is $75,000–$110,000 per year.