Job Description

High-Level Description

• To support the Supply Chain function by expediting and tracking
all aspects/deliverables, for items as assigned (items can be
included in but not limited to equipment/material required for
completion of Purchase Orders, Contracts, or Projects).
• Proactively expedite assigned item(s), by managing and utilizing
stakeholder meetings, systems, templates, processes and either
aiding in mitigation of or identifying potential risks.
• Build and maintain strong relationships with all stakeholders
including, but not limited to, vendors and key client groups such as;
engineering, project team members, project contractors, quality and
other SCM team members (e.g. Logistics).
Specific Accountabilities
• Aid in the Coaching and mentoring of new hires, project team
personnel and new vendors the current Expediting process
• Manage assigned equipment/material / logistics to ensure on-time
readiness and delivery to site in line with the project and
construction schedule.
• Manage all vendor equipment/material documentation / logistics
between the vendor, Engineering (or Engineering Consultant) and
internal Project teams to ensure prompt review & approval periods.
Must ensure that all required documentation is received complete
(including approvals if applicable) Examples of documentation
required can include the following; drawings, RFI’s, Inspection Test
Plans (ITP), Weld Procedure Specifications (WPS), and Final
Vendor Data Requirements (VDR).
• Regular review of vendor fabrication schedules, Inspection and
Test Plans (if applicable), Inspection Reports and other pertinent
vendor and PO data to mitigate any delays
• Notify key stakeholders of potential or actual delays while working

with supplier to resolve issues as required
• Administrate, schedule, chair, minute and manage vendor supply
meetings and attend project meetings as required
• Report to stakeholders on equipment/material status, progress,
receiving status as required using the required reporting formats.
• Assist in the review and verification of invoices for accuracy as
required
• Work with vendors and stakeholders to resolve freight claims,
investigate quantity shortages/overages, shipment errors, tagging
issues etc.
• Communicate potential commercial and technical issues to the
Project team members and stakeholders.
• Coordinate logistics for delivery of equipment/material to site and
coordinate with construction at site to ensure readiness and proper
equipment is available for off-loading shipment as required
• Coordinate activities and communicate regularly with key
stakeholders.
• Follow standard processes to ensure that the expediting tasks and
duties for assigned equipment/material is centralized as per the
direction of the team lead & or Manager.
• Keep updated electronic records per requirements for timely
completion of PO/Contract closeouts by creating, organizing and
maintaining expediting files
• Consult/Report with Team Lead and/or Manager regularly on
Project, PO or Contract on goings.
Would be working with:
• Sr Expeditors, Expediting Team Lead , and/or Team Manager–
Working with and seeking additional general direction, guidance
and counsel on a regular basis. Team Lead and/or Manager to
provide and change work assignments as required
• Regular updates/Meetings/ Support for Vendors and Internal/
External clients such as Engineering, Consultants, Contractors,
Buyers, Project Team members, Commissioning, Construction
Services, Quality Surveillance and other SCM Team members (e.g.
Logistics).
Required:
• Minimum 4-7 years of applied experience in a high pace
environment.
• Good working knowledge and experience of expediting best
practices and an understanding of logistics, purchasing and project
document requirements.
• Good interpersonal skills with ability to maintain and builds strong
working relationships.
• Equivalent combination of experience, training and/or education.
• Coordination skills, ability to multi-task, follow up and manage
timelines
• Ability to work on diverse projects and processes with conflicting
deadlines.
• Customer service/Problem Solving/Organizational skills an asset.
• Working Knowledge of Engineering and Vendor Documentation is
required.
• Strong and effective communication skills and attention to detail
are a necessity