Job Description

Responsibilities:

Pre-Award Grant Management:

• Collaborate with researchers, principal investigators (PIs), and research administration staff to develop grant proposals in accordance with sponsor guidelines and institutional policies.
• Provide guidance and support in the preparation of grant budgets, budget justifications, and other required proposal documents.
• Conduct comprehensive reviews of grant applications to ensure accuracy, completeness, and compliance with funder requirements.
• Submit grant applications through electronic grant submission portals or other designated platforms, meeting all submission deadlines.

• Identify potential funding opportunities from federal agencies, private foundations, and other sponsors aligned with the institution's research priorities.
• Work closely with PIs and research teams to assess the feasibility and alignment of funding opportunities with research goals and objectives.

• Serve as the primary point of contact for grant-related inquiries and communications from funders, collaborators, and internal stakeholders.
• Coordinate the establishment of grant accounts, budget revisions, and sub-awards in collaboration with finance and research administration teams.
• Monitor grant expenditures, budget variances, and financial performance, providing regular updates to PIs and senior leadership.

Compliance and Reporting:

• Ensure compliance with all applicable regulations, policies, and procedures governing grant administration, including federal, state, and institutional requirements.
• Prepare and submit timely and accurate financial reports, progress reports, and other required documentation to funding agencies and sponsors.
• Facilitate audits and reviews by external auditors and funding agencies, providing support as needed to ensure successful outcomes.

Training and Professional Development:

• Provide training, guidance, and support to PIs, research staff, and administrative colleagues on grant-related matters, policies, and procedures.
• Stay abreast of changes in grant regulations, policies, and best practices through professional development opportunities, webinars, and conferences.

Qualifications:

• Bachelor's degree in a relevant field (e.g., Business Administration, Public Administration, Health Sciences, etc.). Master's degree preferred.
• Minimum of 5 years of experience in grants management, sponsored research administration, or related roles in a medical research institution or academic setting.
• Strong understanding of grant regulations, policies, and procedures, particularly related to federal funding agencies (e.g., NIH, NSF, etc.).
• Experience with pre-award grant proposal development, budgeting, and submission processes.
• Proficiency in grant management software and electronic research administration systems (e.g., eRA Commons, Cayuse, etc.).
• Excellent communication, organizational, and project management skills.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced research environment.
• Commitment to the mission and values of the medical research institution.