Job Description

We are seeking a proactive and organized Accounting Administrative Coordinator to provide administrative, data entry, and accounting support to our client in Halifax, although the successful candidate may work out of business operations in Halifax, southern Nova Scotia, New Brunswick, or Newfoundland, or remotely, with occasional travel to Halifax required.

This permanent, full-time role offers a dynamic environment with periods of high activity as well as occasional light periods. The ideal candidate is comfortable with intermittent downtime and is proactive in identifying ways to contribute during quieter moments.

Key Responsibilities for the Job:

• Pick up, sort, and open mail; sort cheques; send mail log sheets to other location
• Answer and direct incoming calls and faxes
• Assist with non-invoiced report; align and print invoices; check accounts; email and mail invoices
• Assist with coding expenses and calculating HST
• Assist with processing credit cards and maintain card list spreadsheet
• Scan and file documents
• Assist with general bookkeeping (AR + AP and payroll as needed)
• Assist with deposit totals and make bank runs as needed
• Create lists for buyer invoices
• Enter payments in Sage
• Match invoices to control sheets (clams/logbooks, etc.); process payments and mail

Experience & Attributes for Success:

• Post-secondary education in Office Administrator, Business, or other related program; equivalent training/hands-on experience will also be considered 
• 2 - 4 years' experience in a similar, dynamic office environment is preferred 
• Proficiency in Microsoft Office; experience with social media management is a plus
• Excellent verbal and written communication skills, with the ability to interact positively and professionally with clients, colleagues, and vendors
• Highly organized and detail-oriented
• Adaptable and versatile, comfortable managing responsibilities across multiple business units with varying operational needs
• Customer-focused and collaborative, with a proactive approach to problem-solving and supporting team and client needs

If interested in this opportunity, please apply online by clicking the Apply Now button.

To learn more about similar opportunities, the local job market, or to discuss your career interests, please contact Lori-Lydia Loveless, Senior Recruitment Consultant at lori@accountantstaffing.com.

Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities, current knowledge of the employment market, and a commitment to ensuring best “fit” with every placement. To view more job opportunities or for more information on Administrative Staffing please visit us at www.administrativestaffing.ca.

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.