Job Description

We are currently seeking a proactive and highly organized Office Coordinator to join our client’s team in St. John’s, NL on a permanent, full-time basis. If you thrive in a fast-paced, people-focused environment and take pride in keeping operations running smoothly and supporting a collaborative team, this dynamic role could be a perfect fit for you.

Key Responsibilities for the Job:

• Oversee daily office operations to ensure a well-organized, efficient, and productive workspace
• Act as the main point of contact for office management, vendor relationships, and facilities coordination
• Manage supply inventories, equipment maintenance, and office services
• Assist with onboarding of new team members, including coordinating workspaces and access to systems
• Support the leadership team with calendar management, meeting coordination, and correspondence
• Maintain and organize physical and digital filing systems
• Assist with the planning and coordination of staff events and internal communications
• Perform general administrative duties such as drafting documents, preparing reports, and handling incoming inquiries
• Ensure compliance with office policies and health & safety protocols

Experience & Attributes for Success:

• Post-secondary education in Business Administration, Office Administration, or a related field is preferred. An equivalent combination of education and relevant work experience will also be considered
• 3+ years of experience in an office administration or coordinator role, ideally with exposure to office or operations management
• Strong organizational and multitasking skills with keen attention to detail
• Proficiency in Microsoft Office Suite and comfort working with digital tools and platforms
• Excellent interpersonal and communication skills
• A proactive mindset with the ability to take initiative and solve problems independently
• Friendly, professional, and adaptable to a variety of tasks and team needs

To learn more about similar opportunities, the local job market, or to discuss your career interests, please contact Lori-Lydia Loveless, Senior Recruitment Consultant at lori@accountantstaffing.com.

Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities, current knowledge of the employment market, and a commitment to ensuring best “fit” with every placement. To view more job opportunities or for more information on Administrative Staffing please visit us at www.administrativestaffing.ca.

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.