Job Description

We are seeking a detail-oriented and customer-focused Payroll & Benefits Administrator to support an ASE Member with payroll, benefits, retirement, and HR administration functions. This role is ideal for someone who enjoys working with data, ensuring compliance and accuracy, and providing excellent service to employees and retirees.

The Payroll & Benefits Administrator will play a key role in maintaining payroll accuracy, administering employee benefit programs, supporting retirement plans, and partnering with accounting and HR teams to ensure smooth day-to-day operations.

Key Responsibilities

• Process payroll activities to ensure timely and accurate payroll payments, tax withholdings, and payroll accounting.
• Respond to employment verification requests.
• Perform payroll balancing and reconciliation procedures to maintain payroll system accuracy.
• Prepare payroll-related journal entries and assist with payroll account reconciliations.
• Support payroll system updates, testing, and process improvements with minimal supervision.
• Review employee time records weekly to ensure accurate time entry and labor allocations.
• Ensure payroll hours are accurately recorded and posted within accounting systems.
• Assist with internal and external audits by preparing requested reports, documentation, and analyses.
• Administer the company’s 401(k) Savings Plan and designated employee benefit programs.
• Maintain and update employee benefits content on the company intranet, including forms, Summary Plan Descriptions, and Summary Annual Reports.
• Prepare and distribute employee benefit statements.
• Process educational assistance requests, including employee agreements, tuition reimbursement documentation, and university payments.
• Administer pension payroll and retiree medical plans.
• Calculate pension benefits and answer retirement-related inquiries from employees and retirees.
• Prepare monthly pension payroll processing.

 Qualifications

• Bachelor’s degree in Business, Finance, Human Resources, Accounting, or a related field, or equivalent combination of education and experience.
• Minimum of 2 years of payroll and benefits administration experience.
• Strong understanding of payroll processes, reconciliations, and benefits administration.
• Experience with UKG payroll systems and/or SAP.
• Experience supporting retirement plans, pension administration, or 401(k) plans.
• Excellent communication and interpersonal skills with the ability to work effectively with employees at all levels of the organization.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office applications, especially Excel.
• Exposure to payroll accounting and general ledger reconciliations.