Our client, a Prestigious Law Firm located in East Hanover with offices in multiple states has an exciting opportunity for a Legal Assistant to join their team.
Purpose of Role:
Your role will be pivotal in supporting our legal professionals, from spearheading department initiatives to masterfully managing calendars and schedules. Get ready to add a dash of fun to client work and be a driving force in our dynamic legal environment!
Coordinate complex scheduling, including international reservations and maintain precise attorney calendars.
Manage calls, meetings, and reminders for the team, clients, and opposing parties.
Handle incoming mail, faxes, and contract forwarding efficiently.
Oversee client documents, email databases, and conduct conflict searches.
Initiate new matters, including litigation cases, with precision and uphold ethical standards.
Prepare attorneys for calls and meetings, ensuring deadlines are met.
Provide exceptional client support and craft professional correspondence.
Handling emergent matters and organizing client conferences, all while ensuring department protocols are adhered to.
Minimum of 3 years' legal assistant experience at a law firm.
Proficient in Microsoft Office Suite (Word, Excel), Kofax (Adobe), DocuSign, and Zoom.
Expertise in calendar and inbox management.
Familiarity with digital dictation.
Highly organized with exceptional multitasking and prioritization skills.
Self-motivated team player with proficiency in both collaborative and independent work.
Strong problem-solving skills in dynamic environments.
Proficient in composing, editing, and proofreading legal documents.
Capable of coordinating routine administrative tasks.
Possesses a polished, professional demeanor with clear communication skills.