Job Description

Our client, a Prestigious Law Firm located in East Hanover with offices in multiple states has an exciting opportunity for a Legal Assistant to join their team.

Purpose of Role:
Your role will be pivotal in supporting our legal professionals, from spearheading department initiatives to masterfully managing calendars and schedules. Get ready to add a dash of fun to client work and be a driving force in our dynamic legal environment!
Responsibilities:
• Coordinate complex scheduling, including international reservations and maintain precise attorney calendars.
• Manage calls, meetings, and reminders for the team, clients, and opposing parties.
• Handle incoming mail, faxes, and contract forwarding efficiently.
• Oversee client documents, email databases, and conduct conflict searches.
• Initiate new matters, including litigation cases, with precision and uphold ethical standards.
• Prepare attorneys for calls and meetings, ensuring deadlines are met.
• Provide exceptional client support and craft professional correspondence.
• Handling emergent matters and organizing client conferences, all while ensuring department protocols are adhered to.
Qualifications:
• Minimum of 3 years' legal assistant experience at a law firm.
• Proficient in Microsoft Office Suite (Word, Excel), Kofax (Adobe), DocuSign, and Zoom.
• Expertise in calendar and inbox management.
• Familiarity with digital dictation.
• Highly organized with exceptional multitasking and prioritization skills.
• Self-motivated team player with proficiency in both collaborative and independent work.
• Strong problem-solving skills in dynamic environments.
• Proficient in composing, editing, and proofreading legal documents.
• Capable of coordinating routine administrative tasks.
• Possesses a polished, professional demeanor with clear communication skills.