Accounting Specialist

Posted on 06 October 23 by Ahmed Uddin

  • $ - $

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Job Description

Our client, an office supply manufacturer. Is currently looking for an Accounting Specialist to join their team  This is an exciting opportunity, due to growth in the company.  Great company to work for with great benefits and a great team.


  • Hybrid working schedule – includes 3-day working in office and 2-day working from home
  • Flexible work hours to support healthy work-life balance
  • Paid Holidays
  • Health, Dental and Vision Plans
  • Life Insurance, STD, LTD and AD&D
  • 401K Match
  • Profit Sharing
  • Weekly Pay Cycle

The Accounting Specialist will assist the organization with financial matters.  Actively assist team leaders in supporting the business needs ensuring that all pertinent data is obtained to monitor, communicate and effectively resolve inquiries.  Manage and facilitate rebate and incentives for various rebate programs.  Will be responsible for the development and implementation and maintenance of tools and techniques used to resolve chargebacks.  Will work closely with sales managers, sales administrators, and the operations department to aide in integrating internal business processes in fulfilling all contractual obligations to external customers.  This role is heavily centered on resolving billback discrepancies. 

Will work on creating efficiencies within the rebate resolution process.  Responsible for coordinating and developing additional departmental metrics and KPI’s to ensure as well as promote a cohesive engagement in reaching departmental goals.  Manage the Accounts Receivable deductions processes and support the Accounting Manager to complete other transaction processing, Accounting, and month end related tasks.  Coordinate with Accounts Receivable Team in processing rebate claims in accordance with the terms and conditions of the rebate contract and internal processing procedures of the client.  Process and validate all rebates, analyze rebate differences, accurately forecast rebate payments, review all customer contracts and maintain superior level of customer service.  Prepare various internal reports for the Accounting Manager and other Accounting/Finance Team members with closing processes, Journal Entries, reconciliations, reporting, and ad hoc projects.   Relies on extensive experience and judgment to plan and accomplish goals. Performs a variety of tasks. A wide degree of creativity and latitude is expected.


Responsibilities include but are not limited to:

 1. Research Deductions – clear valid deductions against respective rebates, dispute invalid deductions.

2. Coordinate with Accounts Receivable Team by analyzing deductions and supporting the Accounts Receivable department with various tasks including cash application.

3. Responsible for processing rebates, gathering support for review and verification.

4. Analyze rebate variances, determine cause(s), and provide solutions, working closely with the AR team.

5. Calculate claims accurately and timely, providing monthly accrual needs to Accounting Manager.   

6. Accurately record current and future rebate payments.  Will be responsible to provide rebate forecasts to ensure timely customer payment.

7. Create rebate reports for customers and ensure all new changes and new rebates are set up accurately.                             

8. Work with IT to develop and implement rebates management module in D365. 

9. Responsible for customer contracts – ensuring up to date contracts are received and available, contracts are reviewed and understood, and adhered to in relation to Accounting aspects.                

10. Work with Auditors during audits                                                                           

11. Offer suggestions about policy and procedure.  

12. Ensure compliance with the financial procedures of the organization

13. Resolve difficult accounting work and involved projects and problems

14. Work with confidential data

15. Assist Accounting Manager and other Accounting/Finance Team members with closing processes, journal entries, reconciliations, reporting, and ad hoc projects.

16. Other duties as needed and/or assigned







  • Knowledge of Accounting terms and procedures
  • Understanding and experience reviewing customer contracts
  • Understanding and experience handling customer rebates


  • Strong written and verbal communication


  • Relies on experience and judgment to plan and accomplish goals


  • 3-5 Years experience working in the field of accounting (contract rebates, AR, General Ledger)


  • Must have a Bachelor’s Degree in Accounting


  • Proficient in MS Word, MS Outlook, and Intermediate to Advanced in MS Excel programs.


Microsoft Dynamics 365 a Plus. Also, have the ability to learn new programs quickly


  • P & L Responsibilities


  • Working knowledge of windows-based operating system


  • Ability to Multi-task


  • Strong Analytical skills


  • Strong Presentation skills


  • Ability to work independently and within a team


  • Office products industry a plus


  • Ability to work cooperatively and collaboratively with all levels of employees to maximize


performance, creativity, problem solving and results.





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