Our client, a manufacturing company located in North Brunswick, NJ is currently looking for a Payroll Specialist to join their team.
This is a temporary-to-permanent role.
This role is on-site.
The Payroll Specialist is responsible for the processing and timely delivery of assigned payrolls. The Payroll Specialist uses an understanding payroll system to accurately pay employees in compliance with federal and state laws and regulations, such as the Internal Revenue Service (IRS) and Fair Labor Standards Act (FLSA) rules and regulations. The Payroll Specialist helps to assure proper tax treatment, accounting, and disposition of withholdings such as taxes, deductions for benefits, charitable contributions, retirement contributions, other savings, etc. The Payroll Specialist exercises independent judgment and discretion in planning and carrying out the details of work procedures and methods.
Areas of Responsibility
Ensure proper payment of wages and salaries by using the payroll system to correctly process salaries and reported hours worked, correctly utilize paid leave and holiday pay, correctly accrue compensatory time, and correctly compute overtime while meeting deadlines.
Strong knowledge of applicable Federal and State laws and regulations pertaining to payroll administration; the principles of payroll procedures, processing, reconciling, Payroll, payroll systems /software, spreadsheet, and word processing software. Responsible to keep HRIS system up date with accurate Data, Strong knowledge of HRIS system (ADP) is required. Research techniques and methods to create detailed organized reports.
Facilitates employee participation in various voluntary payroll deduction options by processing voluntary deduction forms, which includes verifying employee eligibility and checking the accuracy of completed forms, and by ensuring the authorized deductions are made from employee paychecks and disbursed to the proper agencies and/or companies designated by the employee.
Review Personnel Action Forms to verify correct data entry.
Enter all new hires in the payroll system.
Prepare required and assigned reports by compiling, researching, and analyzing data and performing monthly and annual reconciliations.
Assure the correct tax processing of employee fringe benefits and application of appropriate withholding and reporting procedures.
Coordinate with Human Resources for the proper benefit and deduction set-up,
Calculate adjustments for back pay, adjust pay for new hires or terminated employees, pro-rate pay accordingly, and process all labor redistributions for assigned payrolls.
Train new approvers on the timesheet and leave report approval, assist managers having trouble accessing their direct reports timesheets
Contribute to the overall success of the Human Resources Department by performing all other duties and responsibilities as assigned, acting as a back-up for other positions as needed, maintaining high levels of accuracy, maintaining a professional demeanor and appropriate levels of confidentiality, and providing excellent customer service.
Evaluate records for accuracy of details, which may include but are not limited to balances, postings, and calculation methods used.
Prepare and/or compile information including, but not limited to year-end closing of books and quarterly/annual government reports.
Perform payroll-related accruals and tax allocations as requested.
Ensure compliance with all applicable state and federal wage and hour laws and enforce established payroll-related policies, procedures, and regulations, as necessary.
Self-starter, flexible, organized, thorough, and able to work in a fast-paced, time and data-sensitive work environment
Very good communication and problem-solving skills Benefits Administration
Other duties as assigned.
Education & Qualification:
Associate degree in Business Administration or related field. Minimum of 3 years of payroll experience
HRIS experience is required, Preferred ADP WorkforceNow. Skills & Ability
Strong comprehensive written and verbal communication skills
Ability to coordinate and prioritize multiple projects and handle pressure.
Strong project management skills.
Comfortable with figures and collecting, analyzing, and interpreting data.
Must have attention to detail and organized
Advanced experience with Excel, Word, PowerPoint
Ability to work extensively with Microsoft Excel Work Environment (Office, Warehouse, temperature extremes, etc.): Ability to navigate office, lab, and/or plant floor working environments.
Primarily located in an office environment where temperatures are controlled for heat and air conditioning.
Occasionally walks through warehouse or manufacturing workplace and will be required to wear appropriate PPE for each work area including safety shoes, hair net, safety glasses, face mask, gloves, or disposable jumpsuit.
Schedule: 8 hour shift Monday to Friday