Accounts Receivable Specialist

Posted on 28 June 22 by Ahmed Uddin

  • Edison, New Jersey
  • 55000 - 59000 per Year

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Job Description

Our client, located in Edison, is currently hiring for an Accounts Receivable Specialist to join their company.

The Accounts Receivable Administrator is responsible for the maintaining, servicing and updating of Art, Commercial, and Web accounts with regards to the collection of monies owed as well as the accounting for this area. The Accounts Receivable Administrator will keep cash flow current to maintain low AR balances.  This position will interact with customers to ensure that all orders are paid for promptly and correctly and to settle any disputes regarding deductions, shipments and/or billing discrepancies.  The Accounts Receivable Administrator is responsible to ensure 100% financial collection for invoices and will interact with all sales managers as needed. This position will perform special projects in compliance with company goals, policies, and procedures as they pertain to collection activity and specified Accounts Receivable goals and objectives. 


Responsibilities include but are not limited to:

  • Meet defined department and individual goals and assist the Accounts Receivable Representative and Accounts Receivable Supervisor with assigned month end reporting deadlines and activity metrics.
  • Communicate with internal staff regarding customer payments and issues preventing a timely resolution on Special Projects.  Research and perform Special Projects as assigned.
  • Work with other departments as well as operations to troubleshoot and resolve departmental projects.
  • Develop positive working relationships when interacting with customers and our internal sales team.   
  • Follow up with Art and Commercial customers regarding status of payments, deductions, credits and charge backs. Print aging report and send past due reminder letters via e-mail or fax. Responsible for the collection of payments regarding the above accounts and processing of payments with regard to Art, Commercial, and Web invoices
  • Daily deposits and entering of checks and wire transfers for all accounts into D365 system. E - mail cash spreadsheet and scanned checks totals.  Prepare and send daily Sales and Dashboard e-mail.
  • Research customer deductions (shortage claims, miss-shipments, pricing issues, returns etc.) and work with AR Supervisor on allowances.  Issue credit memos if deductions are valid, send chargebacks with all backup documentation if deductions are not allowed.
  • Inform sales managers of account status with regards to non-compliance of payment terms, large returns, and invalid deductions
  • Coordinate with Operations on large returns, expected return dates and shipping method. Write up credit memos for product returned and apply to customer deductions in D365. Chargeback customers for product deducted and not returned,
  • View customer websites on a daily basis to confirm invoices received via EDI; download detailed remittance advice, expected invoice due dates and deduction paperwork Submit claims for shortages, pricing, and unit of measure discrepancies and non-receipt of invoices.
  • Track customer shipments by creating and accessing daily schedule exception reports, follow up with freight companies to assure damaged merchandise is returned to Laredo Freight Dispatch (LFD). Inform Logistics and Compliance Manager of large discrepancies
  • Provide Supervisor with monthly cash projections by viewing customer websites, trial balances and D365 reports
  • Attend conference calls with Managers, Sales Reps and Account Reps to resolve any situations involving A/R issues or contracts          
  • Obtain program payable paperwork and give to Supervisor to process.   
  • Obtain penalty paperwork and give to Logistics Manager when customer takes deductions.
  • Research and obtain credit references. Check that all paperwork is received and send program form for Sales Manager to complete.
  • Other duties as needed or assigned
  • 3+ years' Accounts Receivable Experience
  • Exposure to D365 or similar ERP Software a plus
  • CPG or Office Products experience a plus

Job Information

Rate / Salary

55000 - 59000




Not Specified

Skills / Experience

Not Specified


Not Specified

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