Job Description

This position will require the person to be on-site 1 day a week. Initial training may require additional days.

Billing Specialist – Law Firm Environment (New York, NY)

A highly regarded mid-sized law firm with a collaborative culture is seeking a Billing Specialist to join its New York office. This position plays a key role in managing the full billing cycle for multiple partners and clients, ensuring invoices are accurate, timely, and compliant with client billing requirements. The ideal candidate thrives in a fast-paced professional services environment and enjoys building trusted relationships with attorneys, assistants, and clients.

Key Responsibilities

• Manage the complete billing process for approximately 10 or more partners on a monthly basis.
• Review and edit pre-bills for accuracy, including rates, discounts, narratives, and formatting.
• Prepare and finalize invoices (manual and electronic) in accordance with firm and client guidelines.
• Handle complex billing arrangements, including split-party, multi-payor, and task-based billing.
• Ensure all client billing rules are properly documented and consistently followed.
• Submit invoices via electronic billing platforms and resolve any e-billing rejections or issues.
• Maintain records of partner preferences, billing procedures, and submission deadlines.
• Communicate proactively with attorneys, assistants, and clients to resolve billing discrepancies or questions.
• Monitor work-in-progress (WIP) and identify unbilled time or potential write-offs.
• Support month-end reporting, accrual requests, and ad hoc billing analyses.
• Collaborate with collections staff to address accounts receivable and unapplied cash issues.
• Assist with special projects and provide backup coverage to team members as needed.

Qualifications

• Bachelor’s degree preferred, with 5–7 years of billing experience in a law firm or professional services setting.
• Proficiency with Aderant Expert, CMS Classic, or similar billing systems.
• Strong Excel and Word skills, with the ability to create and manage reports.
• Working knowledge of LEDES file formats and electronic billing requirements.
• Experience handling complex billing arrangements (e.g., multi-payor or split-party billing).
• Excellent communication, organizational, and analytical skills.
• Proven ability to manage multiple priorities under tight deadlines with a high degree of accuracy.
• Professional, self-directed, and able to work both independently and collaboratively.