•  Executive Office Manager

      Job Summary:

      The Executive Office Manager will oversee the general administrative function and activities of the office.

      Supervisory Responsibilities:

      • Oversees the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations.
      • May assist in training newly hired administrative staff

      Duties/Responsibilities:

      • Directs office activities and functions to maintain efficiency and compliance with company policies.
      • Coordinate and manage the resources of the corporate office facilties.
      • Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
      • Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
      • Oversees telephone services, email correspondence, and sorting/mail distribution.
      • Maintains office supplies and coordinates maintenance of office equipment.
      • Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
      • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
      • Maintains systems for tracking and renewing business licenses.
      • Maintain systems for tracking and communicating with landlords.
      • Manage scheduling of property tax payments and assessments.
      • Manage list of company vehicles, drivers, motor vehicle reports.
      • Performs other related duties as assigned.

      Required  Skills/Abilities:

      • Excellent interpersonal skills
      • Excellent time management skills with a proven ability to meet deadlines.
      • Strong supervisory and leadership skills.
      • Understanding of clerical procedures and systems such as recordkeeping and filing.
      • Ability to prioritize tasks and to delegate them when appropriate.
      • Ability to function well in a high-paced and at times stressful environment.
      • Understanding of how to operate standard business equipment.
      • Proficient with Google Office Suite, Microsoft Office Suite or related software.

      Education  and  Experience:

      • High school diploma or equivalent required
      • Associates degree in office administration or related Bachelor’s degree in business field preferred.
      • At least five years of administrative and clerical experience preferred.

       

      Physical  Requirements:

      • Prolonged periods sitting at a desk and working on a computer.
      • Must be able to lift up to 15 pounds at times.
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